The innovative “Room Calendar” feature of Outlook allows users to schedule a physical room or organizational resources. It allows you to schedule conference rooms or shared equipment as per your requirement.
Sometimes, you may find it difficult to access your room calendar in Outlook or be not able to sync properly. This problem can result in schedule overlap. It can affect the company’s work performance. Looking at these factors, finding solutions to fix the room calendar not syncing error is essential.
Causes for the ‘room calendar not syncing’ issue
There are many situations when you can face the room calendar not syncing issue. Let’s discover the reasons for this.
- There is a lack of access rights and permissions to view or make changes in the room calendar.
- There is an interrupted server issue.
- Outlook configuration issue.
- Corrupted OST files.
- The Outlook version may be outdated.
- Oversized OST files
- Outlook profile corruption.
Also read: How to Delete Outlook OST Files
Different Manual Approaches to fix the ‘room calendar not syncing’ issue
Luckily, there are several manual ways to fix the “Room Calendar not Syncing” Issue. You can practice any of these solutions to get over the problem.
Solution 1: Confirm or Verify Permissions Granted
The problem may occur if you don’t have permission to view and edit room calendars in Outlook. Contact your admin to get permission from the organization’s administrator to grant you the necessary authorization required for accessing and editing room calendars in Outlook.
Solution 2: Check the Network Connection
If the internet connection is not smooth, it will lead to a synchronization issue. Before you look for other reasons for room calendar syncing, it is always wise to check the network availability. Try to establish a strong and stable network connection. This may fix this issue.
Solution 3: Modification in the Sync Rate
The sync rate refers to the frequency at which Outlook synchronizes the changes in the mailboxes. The default sync rate is 30 minutes. You can change it manually or increase the sync frequency manually. Follow the steps below to do so:
- In Outlook, click the “File” menu and choose Options from the dropdown menu.
- An Option window will open. Click Advanced and move your cursor to the Send and Receive section.
- Now, press the Send/Receive button.
- In the Send/Receive Groups, you can make modifications in sync frequency and time as per your convenience. Finally, press Close.
Note: It is good to keep the sync time limit to more than 15 minutes to maintain the performance of Outlook.
Solution 4: Update Outlook
An outdated version of Outlook can bring such an error. Therefore, an update of Outlook is recommended. The following are the steps to update your Outlook:
- Access your Outlook application, navigate to the File menu, and choose Office Account from the left sidebar.
- After that, press Update and then select Update Now for any new updates available.
- Follow the steps provided on the screen to update your Outlook
Solution 5: Add Room Calendar in Outlook One More Time
First, remove your Room Calendar and download it again to notice that the error has been fixed. Follow the given steps carefully:
- In your Outlook account, press Calendar in the sidebar.
- Right-click on the calendar and select Delete Calendar.
- Click Open Calendar to add the room calendar again and choose From Room List from the given options.
- Now, choose the desired Room and then OK.
Solution 6: Creating a New Outlook Profile
Sometimes, an old Outlook profile errors can stop smooth performance of Outlook. In this situation, it is good to update your Outlook profile or create a new profile. This will fix Outlook errors to a great extent.
Solution 7: Creating a New OST File
If your OST file is corrupted due to oversized file issue or any technical error, the best thing you can do is to create a new OST file. MS Exchange will help you create a new OST file by restoring all the databases.
Downsides of the Manual Methods
Despite providing the desired results, the abovementioned manual methods are not safe to practice. Here, we have discussed the drawbacks of the manual methods.
- Poor network connectivity can interrupt the sync process.
- Data loss can occur. You may miss important schedules.
- Adding and removing calendars can create data discrepancies.
An Automated Professional Solution to Recover Calendar
OST files are prone to corruption because of poor network and data synchronization issues. If the calendar data is not syncing due to corrupted OST files, all you can do is convert OST to PST.
WholeClear OST Converter is one of the most highly recommended applications to extract calendar and other databases of OST files to export to PST within a few clicks. For conversion, prior installation of MS Outlook is not mandatory. This is an independent application. It reduces the risk of data loss by exporting all properties of calendar.
Conclusion
The ‘room calendar not syncing’ issue can result in the loss of important schedules. You can try any of the provided solutions to resolve the issue. If any of our recommended solutions have worked for you, please share your experience with us. We would be pleased to hear from you.